Bid Manager

Job Category:
Not Specified
€60,000 to €70,000 per annum
Salary Description:
ISS Facility Services
Job Ref:

*Role- *Bid Manager - Commercial Excellence

*Based- *Citywest Dublin

*Reporting to*- Head of Bid Management UK&I - Commercial Excellence

*Shift Pattern*- Monday-Friday, 9:00-17:00 - Hybrid

*Why work for ISS?*

ISS is a leading global provider in facility services with over 490,000 employees worldwide and more than 3000 employees based in Ireland. We allow customers to focus on their core business, leaving the supply of support and service functions to us as the specialists. ISS provides world class services to our customers and this is only possible through our employees; making them our biggest asset. That is why we place so much emphasis on finding the best people to fit into our teams; providing top class induction and training; and work to engage our employees and continuously improve our employee engagement through conducting an annual employee survey. At any given level, your work can make an impact across numerous industries including healthcare, education, food production and professional services.

*Position Summary*

To provide dedicated support to the Commercial Director and the business development team to facilitate their effective and efficient operation.

The role will encompass the delivery of key tasks with a high focus on excellent presentation of documentation in line with ISS Irelands standards and expectations.

Provide a full range of support activities to the business development team which include but are not exclusive to:

Ø Management of the internal bid process, tracking of the tender process and own the completion of all tenders

Ø Continual development of an effective tender information library and liaison with other divisions and departments to ensure updated relevance

Ø Development writing and design of content for Pre-Qualification Questionnaires (PQQs) and tender responses, bespoke to ISS Ireland prospects

Ø Supporting the business development team to create marketing activity in line with company expectations

Ø Preparing presentations in a number of formats

Ø Establishing all deadlines for document submission and managing these deadlines

Ø Editing content received to ensure standards are met and material is bespoke to prospect requirements

Ø Liaising with key ISS personnel and external clients to ensure a seamless approach to Bid Management.

Ø Scheduling the bid strategy meeting with sales, operations, FD and MD

_This job description is intended to frame the key responsibilities of the role but, further tasks may be assigned to suit the daily needs of the business._

*Key Functions*

*1. Results Orientated*
* To manage and achieve all deadlines for tender and PQQ completion
* To deliver high standards through completion of tender/PQQ questions
* To help achieve sales targets through quality submissions which improve our conversion ratio from submission to success

*2. Functional Excellence*
* To develop a library of information which is constantly updated to ensure all regulations are met, avoiding asking others for the same information repeatedly.
* Be up to date with our prospects and competition to ensure responses are bespoke and deliver our strategy clearly
* Coach other team members to improve our overall requirements

*3. Maximizing Productivity*
* Minimizes the impact of change on a tender process by building in contingencies
* Builds relationships with colleagues to call upon if required to achieve a deadline

*4. Communication*
* Achieve deadlines by motivating others to send content for tenders
* Adapt style for different team members to maximize their output
* Know at all times where we are against deadlines and communicate accordingly
* Ensure all stakeholders receive regular feedback and advance notice of upcoming activity

*5. Networking*
* Build solid relationships across the business to deliver deadlines on information
* Ensure you are known so new information is sent to you without having to ask

*6. Driving Business*
* Contributes to documents by questioning others against the client objectives
* Helps identify additional opportunity by getting to know client requirements

*Key Candidate Skills*

*Essential: *

· Strong Bid Writing Experience

· Excellent time management for completion of work to deadlines

· Eye for detail

· Ability to network with colleagues to achieve content

· Provide high standards of work

· Work as part of a team to deliver all projects on time

· Microsoft PowerPoint, Word, Excel

· Project Management

*Qualifications and Experience*


· Can demonstrate experience of writing bespoke documentation.

· 2-3 years minimum bid management experience


Job Types: Full-time, Permanent

Salary: €60,000.00-€70,000.00 per year

* Additional leave
* Company pension
* On-site parking
* Private medical insurance
* Work from home

Application question(s):
* Strong written and oral communication

* Management: 3 years (required)

* English (required)

Work authorisation:
* Ireland (required)

Reference ID: INDHP
Expected start date: 01/07/2022

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Contact Details:
ISS Facility Services
Contact: JobG8

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